Geospatial Database User Guidance

Image of butterflies and birds

This page is intended to guide you through the steps required to create, upload and maintain your organization’s pollinator habitat data within the Rights-of-Way as Habitat Database. Refer to this page for future database updates and technical support. More general information about the database can also be found here.

Step 1: Complete the Intake Questionnaire so that we can “deploy”  your organization in the database system and create your accounts. After your accounts are created, you will receive details for accessing the database through ArcGIS Online. Fill out this form to request additional ArcGIS online accounts, or access to ArcGIS Pro.

Step 2: Login to your existing or newly created ArcGIS Online account.

Step 3: Collect data (see below).

Step 4: Upload data (see below).

Step 5: Review or edit your organization’s data using ArcGIS Online or ArcGIS Pro at any time.

See the Resources list below to find the latest documents that help orient you with the database system. If you are new to the database, we recommend starting with the Database User Guidance document.

Image showing contact details for people if you need support

Data Collection

Select one or more of the available data collection methods based on your organization’s preferences or existing procedures:

  • Survey123 or Collector for ArcGIS apps allows online or offline data collection of sites, management areas, and habitat quality monitoring data. Refer to the Guide to Using Survey123 for app download and login instructions.
  • Download the Pollinator Scorecard via Survey123 onto your phone or tablet using your ArcGIS Online credentials, or print hard copies of the Pollinator Scorecard (see below).

  • Use your organization’s existing data collection methods and align data fields to the database per the ROW Database Schema and Schema Guidance documents.

Data Upload

The following data upload options are available:

  • Automatically import habitat quality monitoring data via the Pollinator Scorecard Survey123 forms or by syncing Collector for ArcGIS maps with the online database.
  • Data managers may load their GIS data into the template geodatabase before either uploading directly into the online database using ArcGIS Pro or by emailing it to the geodatabase technical support team.

Graphic showing ROWHWG database

Sharing Options

The database system supports data sharing within your organization with other ROW organizations in the database, with partner organizations, and with the general public. The Data Sharing Levels document identifies which fields can be shared with other organizations at each defined sharing level (i.e., public, basic, and detailed) and which fields are only shared internally within  your organization.


Intake Questionnaire 

Database User Guidance

Guide to Using Survey123

Pollinator Habitat Assessment Protocol Tier 1 (Midwest/Northeast)

Pollinator Habitat Assessment Protocol Tier 1 (West/South)

Pollinator Habitat Assessment Protocol Tier 2

Pollinator Habitat Assessment Protocol Tier 3

ROW Database Schema

Schema Guidance

Sites vs. Management Areas

Template Geodatabase

Data Sharing Levels

The Geospatial Habitat Database is made possible through support from…


American Transmission Company

Commonwealth Edison

Duke Energy

Idaho Department of Transportation

Illinois Department of Transportation

Illinois Tollway

National Fish & Wildlife Foundation


North Central Integrated Pest Management Center

The Field Museum

Wisconsin Department of Transportation

U.S. Fish & Wildlife Service